Best Practice on Ex-Employee data - What do u do? asap!! - Windows NT

Hello world! I need help here ... your expertise on what you do with
the data when someone leaves the company...

This is where i'm at currently:

1) Created a RetiredEmployee share.

2) when user JDoe leaves I create a JDoe folder in that share

3) I copy the data of their personal network drive, computer, and pst
to that folder.

4) I map anyone needing access to that folder for 30 days. I send them
an email to copy or delete, go through since it will be deleted.

5) I actually deleted after 60 days...


HELP::::::::::::::::::::::::

My IT director wants to keep the data available, he suggested DVD's and
keep them here with a txt of the contents of the DVD.

What is your procedure? the BEST practice?? please help ASAP!! thank
you.

wrote in message
news:1105633376.360458.271420@f14g2000cwb.googlegr oups.com...
> Hello world! I need help here ... your expertise on what you do with
> the data when someone leaves the company...
>
> This is where i'm at currently:
>
> 1) Created a RetiredEmployee share.
>
> 2) when user JDoe leaves I create a JDoe folder in that share
>
> 3) I copy the data of their personal network drive, computer, and pst
> to that folder.
>
> 4) I map anyone needing access to that folder for 30 days. I send them
> an email to copy or delete, go through since it will be deleted.
>
> 5) I actually deleted after 60 days...
>
>
> HELP::::::::::::::::::::::::
>
> My IT director wants to keep the data available, he suggested DVD's and
> keep them here with a txt of the contents of the DVD.
>
> What is your procedure? the BEST practice?? please help ASAP!! thank
> you.
>

I recommend you burn a CD/DVD, label it and keep it for five years.
If anyone requires access to the data, demand written authorisation
from that person's current supervisor or anyone above.